How to Make Time for Innovation

December 9, 2024

We know you're an incredibly busy business owner. It's easy to get caught up in the daily tasks and operation of your business. But if you're only doing what must be done, and never making time for innovation, you will fall behind.


But how do you make time to innovate?


For the busy business professional, being told to make time to innovate is like someone critiquing your swimming stroke when you feel like you're drowning. To innovate you must have (or feel like you have) your business under control and very few business owners feel that way.


Something is always coming up that demands time and energy and so innovation takes a back seat to the business’ immediate needs.


It's likely you've heard that AI can streamline your tasks and make you more efficient. While that's true and a lot of businesses are using AI in administrative ways, it can do so much more.


However, even as good as AI is, it cannot oversee your strategic planning and innovation. As the leader of your company, you need to be the one to take that on.


With AI you can get several hours back in your week and that extra time can be used to innovate and strategize.


Here's how:


Things AI Can Take off Your Plate



Here’s a list of ways AI can free up your time as a small business owner, enabling you to focus on innovation and growth.


Please note: these technology suggestions are starts. There are many other options out there. Perform your due diligence to find a solution that works best for the way you work.


Let’s get started…


Automate Administrative Tasks

-         Email Management. Use AI tools like Gmail's Smart Compose or apps like Superhuman to prioritize and automate responses.

-         Scheduling. Leverage AI scheduling assistants like Calendly or Clara to manage appointments and meetings.

-         Document Handling. Use tools like DocuSign or PandaDoc for automated contract creation, signing, and tracking.

But don’t stop there. How much time does your team spend on interacting with your customers, not in engaging ways but answering the same questions over and over. Once when visiting a liquor store on Christmas Eve, I witnessed the employee answer the phone five times within a three-minute span. He answered each time with “Hello, we’re open until six.” Most people hung up after that. All they wanted to know was the store’s hours.


That’s a waste of everyone’s time. Instead…


Streamline Customer Interactions

-         Chatbots. Deploy AI chatbots like ChatGPT or Intercom to handle FAQs, basic inquiries, and customer support 24/7.

-         CRM Integration. Utilize AI-powered CRMs like HubSpot or Salesforce Einstein to manage customer relationships and follow-ups.

Where else are you spending your time? Marketing? Financial management? Training? Let’s look at a couple of ways to streamline those.


Enhance Marketing Efforts

-         Content Creation. Generate social media posts, blog content, and email campaigns with tools like Jasper AI or Copy.ai or personalize your email campaigns based on customer data with MailChimp.

-         Ad Optimization. Use AI platforms like Adzooma or Smartly.io to analyze and optimize your ad performance automatically.

-         Social Media Scheduling. Automate post scheduling and analytics with tools like Buffer or Hootsuite Insights.


Optimize Financial Management

-         Bookkeeping. Employ AI-based accounting tools like QuickBooks or Xero for automated expense tracking, invoicing, and tax preparation.

-         Budgeting. Use AI financial tools like Fathom to generate forecasts and identify savings opportunities.

-         Payment Systems. Square and Clover integrate AI for tracking sales and managing promotions.


Enhance Team Collaboration

-         Project Management. Use AI-enhanced tools like Asana or Trello with smart suggestions to streamline workflows and assign tasks.

-         Talent Management. Automate hiring processes with tools like Zoho Recruit or LinkedIn Talent Insights to find the right candidates faster.

-         Virtual Assistants. Use Zapier to integrate and automate workflows between apps like Gmail, QuickBooks, and Slack.


Boost Personal Productivity

-         AI Assistants. Tools like Otter.ai can transcribe meetings and summarize notes.

-         Focus Tools. Apps like Freedom or Serene use AI to help you minimize distractions and improve focus.


Gain Insights for Innovation

-         Data Analytics. Tools like Tableau or Google Analytics with AI capabilities can help you gather insights into customer behavior or market trends.

-         Competitor Monitoring. Tools like Crayon can track competitor activities and strategies in real time.


Automate Customer Feedback

-         Survey Tools. Platforms like Qualtrics or Typeform can collect and analyze customer feedback.

-         Sentiment Analysis. MonkeyLearn analyzes customer reviews and identifies trends or areas for improvement.


Train Your Team with AI

-         Learning Management Systems (LMS). Use AI-driven platforms like Udemy Business or Coursera for Business to provide personalized learning paths for employees.


For businesses with specific industry needs, we’ve compiled a few additional tools as well.


For Retail Shops


Inventory Management:

Tools like Vend or Square Inventory use AI to track stock, predict trends, and automate reordering.

 

Customer Loyalty Programs:

Platforms like Fivestars or Loyalzoo personalize rewards and send automated reminders to drive repeat visits.

 

Visual Merchandising Assistance:

AI apps like Diorama can simulate store layouts to optimize product placement.


Pricing Optimization:

Tools like Wiser analyze competitors and suggest the best pricing strategies.


For Restaurants and Cafes


Order Management:

Toast or Square for Restaurants automates online orders, menu updates, and payment processing.


Chatbots for Reservations:

Platforms like Tock or OpenTable use AI to handle bookings, reducing staff workload.


Predictive Analytics:

SevenRooms forecasts demand and customer preferences to manage staffing and inventory effectively.


Social Media Automation:

Use Planoly or Canva Content Planner to schedule posts showcasing daily specials or events.


For Service Businesses (e.g., Salons, Spas, Auto Shops)


Appointment Scheduling:

AI-powered apps like Booksy, Fresha, or Schedulicity automate booking and send reminders.


Customer Upselling:

Tools like Mindbody suggest related services or products during the booking process.


Review Monitoring:

AI platforms like Birdeye aggregate and analyze online reviews to improve your reputation.


Employee Scheduling:

Apps like Homebase optimize staff shifts based on predicted demand.


If you want more time to innovate in your business, ask yourself where you’re spending the most time and if your skills are really needed there. If not, there’s probably an AI tool for that.


Implementing even a few of these AI solutions can free up significant time and mental bandwidth, giving you the space to strategize, innovate, and lead your business forward in 2025 and beyond.




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Christina Metcalf is a writer and women’s speaker who believes in the power of story. She works with small businesses, chambers of commerce, and business professionals who want to make an impression and grow a loyal customer/member base. She is the author of The Glinda Principle, rediscovering the magic within.

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Medium: @christinametcalf

Facebook: @tellyourstorygetemtalking

Instagram: @christinametcalfauthor

LinkedIn: @christinagsmith

December 15, 2025
Small Business Season brings a beautiful rush or familiar faces and new customers. Your business is abuzz with activity and you’re doing the hard work. You’re showing up. And yet, you could be leaving opportunity on the table simply because life gets busy and marketing gets…well, pushed to the corner like a forgotten present in the back of the closet. That’s why when it comes to marketing, you need to go for the low-hanging fruit, the easy wins. Many businesses rely heavily on their email lists and that’s great. Those lists can be gold. But this time of year, inboxes are overflowing and it’s easy for even your most loyal customers to miss something. Here are five areas worth a gentle tune-up. These missed chances can deepen connection and spark repeat visits with very little effort. Treat Loyal Customers Like Insiders If someone chooses your business again and again, they’re not casual shoppers. They’re your people. Don’t rely on email alone to keep them updated. When they’re already in front of you, share what’s coming up. Something as simple as “By the way, we’re doing a holiday sip-and-shop next Thursday if you want to swing by” creates a moment of attention. Loyal customers love being in the know. Give them that moment. Don’t expect them to see every email. They’re as busy as you are during the holidays. A gentle reminder or heads up can ensure they make it to your next event or special. You have more than sales to gain by doing this (or lose if you don’t). If you’re hosting a big event (particularly one that will sell out), your most loyal customers may feel slighted if they don’t know about it until it’s too late. Telling them “you should’ve received an email” won’t make them happy if it’s something they wanted to attend and now it’s sold out. Post Your Specials Where People Actually Stand Storefronts are full of magic this time of year, but too often the only place a December deal exists is…in a newsletter or email. Add in-store signs, table toppers, checkout prompts, or a simple “What’s happening this week” board. Sure, some customers may forget the second they step into the parking lot. But many won’t. A quick snapshot of a sign or a note in their phone is all it takes to turn a one-time visit into a planned return. Make Your Social Feed a Living Bulletin Board People scroll while waiting in line. They scroll when they can’t sleep. They scroll when Aunt Linda starts talking politics. They’re scrolling even during the busiest time of year—especially during the busiest time of year. During the holiday season, don’t be shy about posting reminders, deals, behind-the-scenes teases, and event invitations. You’re not being repetitive. You’re helping your fans remember you in a noisy season. Create a Simple In-store “Highlight Moment” If someone discovers something delightful when they visit—whether it’s a staff favorite, a limited-edition item, or a seasonal service—give them a reason to mention it to a friend. A simple prompt like “Perfect for holiday gifting” or a tiny card explaining why it’s special creates a moment customers can repeat later. You’re giving them a story to share, and stories travel farther than coupons. Additionally, if you see someone hesitating on a purchase, surprise them with a discount on the spot. You can tell them Santa just informed you they were on the nice list and deserved a little something extra. If another customer overhears the offer, extend one to them too. A purchase is better than a stroll in and out of your store. You can also do this via text. Send them a message telling them you heard from Santa or they “won” is discount or bonus with purchase. The thrill of the surprise may bring them in. Invite the Next Step While They’re Still Smiling Small Business Season is full of warm exchanges: conversations at the register, compliments on décor, “I love this place” moments. Those are perfect openings to invite one more action. A follow-on step could be: • joining your text list for specials • grabbing a punch card • picking up a flyer for next week’s event • taking advantage of a “today only” add-on People are most receptive to engagement at the moment they’re enjoying your business. Use that natural goodwill. A Final Marketing Reminder The goal isn’t to cram more marketing into your December. We know you’re already busy. It’s to make the most of the interactions you already have. You’ve worked hard to bring customers through the door. A few small, thoughtful touches can turn those holiday visits into return trips long after the lights come down. If you have a special event, promotion, or sale coming up, let us know about it . We’d be happy to spread the word.  Read More: 5 Customer-Focused Strategies to Build Loyalty and Drive Growth 9 Customer Loyalty Programs that Work Win at First Impressions
December 15, 2025
You spend a lot of time encouraging everyone else. Your customers. Your team. Your family. Even total strangers on social media. Today, it’s your turn. Before the year gets away from you, give yourself a gift that costs nothing and can pay off all year long: write a letter to yourself to read this time next year. Not a to-do list. Not a strategic plan. A pep talk. Think of it as sitting down with the future you, looking them in the eye, and saying, “Here is what mattered. Here is what I dream for you. And here is why you’re stronger than you remember.” Here is how to do it in a way that actually supports you as a business owner, not just adds one more thing to feel guilty about. Step 1: Start With Where You Are Right Now Before you talk about dreams, honor the reality. Where are you today in your business? Be honest and specific. You might write about: Revenue or customer growth New services you launched Systems you finally put in place Tough seasons you walked through or goals that remained in the either because they never materialized You do not have to dress it up to make it sound impressive. This letter is not marketing copy. Your competition won’t read it. It is a snapshot. You might write something like: “Right now, I am tired but hopeful. We got through a difficult quarter, but we also retained our best customers and improved our online reviews. I am nervous about cash flow and still figuring out staffing, but I can see how far we have come from a year ago.” This gives your future self context. A year from now, you will likely forget what this moment really felt like. The letter will remind you that you were doing your best with what you had. Step 2: Name What You’re Proud Of Business owners are experts at moving the goalposts. You reach one milestone and immediately focus on the next thing you haven’t done. Slow down here. List what you are proud of this year. This might include: A customer you went above and beyond for A risk you took, even if it did not turn out perfectly A boundary you set to protect your time or health A partnership you formed A new skill you learned If this feels uncomfortable, pretend you are writing about a friend. How would you describe what they achieved? Your future self will need this reminder. There will be days next year when you will wonder if you are making progress at all. Reading your own words about what you already accomplished can be powerful proof you are capable, resilient, and resourceful. Step 3: Talk About The Hard Things A good pep talk does not skip the hard parts. It acknowledges them and then points forward. In your letter, gently name your current challenges. Staffing, supply chain, energy, pricing, burnout, uncertainty, or simply the pressure of wearing every hat at once. Then, write to your future self with compassion: “ If you are reading this and still facing some of these same issues, that does not mean you have failed. It means these are real, complex challenges. You are allowed to grow at a human pace.” You are not predicting disaster. You are promising yourself grace. That is fuel, not fluff. Step 4: Cast A Vision For Who You’re Becoming Now shift from where you are to where you want to be. Think about this time next year. What would you love to be true about: How you show up as a leader? How your business feels day to day? How much time you have for your life outside of work? The kind of clients or customers you attract? The way your business contributes to your community? Write in the present tense, as if it is already happening: “You are more confident delegating. The business is less chaotic and more goal-driven. You have a clearer sense of which opportunities to say yes to and which to politely decline. ” This is not magical thinking. It is a quiet nudge to your brain: this is the direction we are headed. Step 5: Give Yourself Instructions For Tough Days Every business has days that make you question everything. Use your letter to speak to that future version of you. You might include: A reminder of why you started A story of a customer you helped A phrase that always steadies you Permission to rest without guilt For example : “ When you feel like quitting, remember the customer who said, ‘You made my day.’ Remember that the work you do matters here, in this town, with these people. Take a day off if you need it. The world can wait 24 hours.” Future you will be grateful you took the time to write that. Step 6: Seal It And Set A Reminder When you are done, put the letter somewhere safe. If you write it by hand, seal it in an envelope and label it: “Open December 2026.” If you type it, save the file with a clear name and set a calendar reminder to open it. If six months from now, you’re having a tough day and need a pep talk, open it then. But write yourself another one. Why This Matters For Your Business Running a small business is demanding. You are constantly pushed to plan for the future: next quarter, next campaign, next season. It is easy to lose sight of the person at the center of it all—you. Writing this letter is a simple practice that: Grounds you in what you have already accomplished Clarifies what you want more of (and less of) Reconnects you to your “why” when things get noisy Offers your future self encouragement from the one person who truly understands Your business is part of the fabric of the community. When you are strengthened, focused, and supported, everyone benefits. So, sometime this week, give yourself 20-30 quiet minutes. Pour a cup of something warm. Put your phone in another room. And write the pep talk you will be glad to read a year from now. Your future self is already cheering for you. This letter is your chance to cheer back. ------------------ Christina Metcalf is a writer and women’s speaker who believes in the power of story. She works with small businesses, chambers of commerce, and business professionals who want to make an impression and grow a loyal customer/member base. She is the author of The Glinda Principle , rediscovering the magic within. _______________________________________ Facebook: @metcalfwriting Instagram: @christinametcalfauthor LinkedIn: @christinametcalf5
December 8, 2025
We made it through Small Business Saturday, and we hope it was a great one for you. But guess what? The holiday season shifts into high gear from now on. Foot traffic gets wild, inboxes overflow, and your customers are juggling a million decisions at once. They’re feeling the pinch of not having enough time. In the middle of all that zaniness, your biggest advantage as a small business is the experience you create and the connection you keep. People want to support local. They just need reminders that you’re here, you’re human, and you’re worth choosing. Here are simple, sustainable ways to stay engaged all month long without adding stress to your plate. Show the “Real Life” Moments Behind the Scenes People love feeling like they’re part of the process. A quick photo of your team wrapping orders, prepping inventory, or laughing their way through a busy day makes your business feel warm and relatable. No polish required. A little authenticity builds a lot of loyalty. Use Countdowns That Build Excitement You don’t have to be a big-box brand to create anticipation. Try a countdown to shipping deadlines, holiday bundles, in-store specials, or even a “12 days of local shopping” series. It keeps you top-of-mind and gives your audience a reason to come back tomorrow. Spotlight the Customers Who Keep You Going Feature a shopper of the week, share a heartwarming review, or highlight a longtime supporter. Even better, ask customers to tag you so you can repost. These little spotlights do two things: they show gratitude and they hint to others that they could be featured next. You don’t have to be in retail to participate in this for the holidays. One veterinarian decided to post a picture of the “Pet of the Month” in the lobby and now all their clients want to know how they can get their pet featured. Say a Genuine Thank You—And Say it Often In the holiday rush, people crave sincerity. A quick post thanking your community for shopping local makes a bigger impact than you think. Gratitude reminds people they’re participating in something meaningful, not just making a purchase. When people buy from you, don’t just thank them. Go a step further and tell them why it means so much to you. A couple of extra words can make them feel like hometown heroes. Additionally, if you had someone who just bought a lot from you (or someone who buys on a regular basis), send a handwritten card offering a discount. It doesn’t even have to be large ( or it could be based on another purchase, like a “buy one, get X% off the second one”). It’s much easier to get a past customer to buy again than a new customer. Repurpose Your Content Across Platforms You don’t have to reinvent anything. A behind-the-scenes video becomes a Reel, which becomes three photos for Facebook and a carousel post, which becomes a still image for your Google Business profile. A customer spotlight or Google review can double as a testimonial on your website. Make your content work harder for you. Share Small, Helpful Reminders Post your hours, gift ideas, top sellers, or last-minute stocking stuffers. Highlight easy wins like “order online, pick up in store,” or “gift cards available.” These practical posts reduce friction and help customers make quick decisions. Ever wonder why candy is right next to every cash register? It’s an easy impulse buy. When you make suggestions or bundle products for ease and value, it helps your customers take quick action. After all, as much as we all love the holidays, they’re a lot of work and any help we can get from others to lessen decision fatigue makes our lives easier. Lean into Community Connection When you’re local, you have something bigger than any national chain: roots. Celebrate other small businesses, share local events, or partner with a neighbor for a cross-promo. Customers love seeing small businesses support one another. Spur on Impulse Buys There are some things people always need more of during the holidays. If you operate that sort of business, consider a “secret” bonus offer that is revealed at the register and they have only minutes to decide. This worked well at a winery. When customers purchased one or more bottles, they had the opportunity to buy additional bottles in that transaction for 20% off. It was a great way to incentivize people to make a quick decision on something they knew they would use ( or could give as gifts or hostess presents). Close With Consistency, Not Perfection You don’t need a massive campaign to stay connected this month. You just need regular touchpoints that feel personal and true to who you are. Show up consistently, give people something to smile about, and remind your audience why shopping small matters—not just on Small Business Saturday, but every day this season and beyond. If you keep customers feeling included, appreciated, and excited, you won’t just ride out the holiday craziness. You’ll turn this month into momentum for the new year. -------------------------- Read More: Building a Fanatical Following with Email How Real Stories are Boosting Business Sales How to Win Over Customers with Emotional Marketing